What is an Annual General Meeting? | A Quick Look for HK Businesses
Published: 13 Aug, 2025
What is an Annual General Meeting (AGM)?
An Annual General Meeting (AGM) is a yearly gathering of a company’s shareholders and directors.
It’s a formal meeting where important company matters are discussed and decisions are made.
This includes reviewing the company’s financial performance, approving dividends, electing directors, and addressing any other business that requires shareholder approval.
Why does the Annual General Meeting Matter?
The AGM is important because it keeps shareholders informed and involved in the company’s affairs.
It ensures transparency and accountability from the company’s management. Holding an AGM is also a legal requirement for many companies under Hong Kong’s Companies Ordinance(Cap. 622).
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Common Mistakes: Annual General Meeting
- Forgetting to hold the AGM within the required timeframe (usually within 18 months of incorporation and then every 12 months).
- Not giving proper notice to shareholders.
- Failing to prepare and present accurate financial statements.
- Not keeping proper minutes of the meeting.
FAQ: Annual General Meeting
Q1: What happens if a company misses its AGM deadline?
A: If a company misses its AGM deadline, it can also delay important business activities.
Q2: How can a company fix a missed AGM?
A: The company should arrange a late AGM as soon as possible. It’s also important to set up reminders and appoint a company secretary or responsible person to track future deadlines to avoid repeating the mistake.
Q3: Where can I find the legal requirements for AGMs in Hong Kong?
A: AGMs are governed by the Companies Ordinance (Cap. 622). You can read the full legislation here.
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